Vehicle Reservations

Daily RESERVATIONS

Daily rentals include 14 days or less. For longer periods of time, consider Long-Term Reservations. To make a reservation for a daily rental, submit a request online via the Fleet Vehicle Reservation Form. (This is only available for a user with spend authorization from your Financial Officer). Please contact your financial officer if you cannot place the online reservation. After a successful request is submitted, the driver, requester, and appropriate budget person(s) will immediately receive an automated email acknowledging submission.

To change, modify, or cancel any reservation, contact Fleet Operations at 865-7571.

LONG-TERM RESERVATIONS

Any time you rent a vehicle for longer than 14 days, it is considered a long-term rental (previously called a Full-Time assignment). The typical long-term rental periods are Fall & Spring semesters and one year, but in certain circumstances vehicles may be rented for shorter periods of time. Contact Fleet Operations at 814-865-7571 or [email protected] for more information.

To request a long-term rental, you must complete a Long-Term Vehicle Assignment Request (pdf) form available online or call Fleet Operations (814-865-7571) for assistance. The completed and signed form is to be mailed to Room 1, Fleet Operations Building, University Park, PA 16802.

Note: While Long-Term Vehicle Assignment Request form submission remains required, emails from the Budget Executive and Financial Officer may be sent to [email protected] in lieu of obtaining signatures from them for the form. When doing so, the completed form should be emailed to Transportation Services by the Financial Officer.

VEHICLE USAGE LOG

Vehicles assigned on a long-term basis must have a log available in order to record the various drivers, destinations, and time and mileage out and returned. These are provided at the time the vehicle is rented. If additional copies are needed, please email [email protected].

The individual maintaining logs and vehicle keys will verify the vehicle operator is in possession of a valid driver’s license.